![]() ![]() I actually ended up writing my own Python script to handle this process (which I will share soon) as I was always exceeding my free quota. That meant I could use Automate.io or Zapier to automatically move the stuff from Google Tasks into Notion. Luckily for me, that was about when the Notion API was released. Though it was and still working great, I still wanted everything to be in ONE PLACE. ![]() It has a great widget that I’m using on my phone’s home screen so it’s a matter of seconds to write down a note or a task. So, I started using Google tasks to write down stuff I wanna remember quickly. If I need to remember to call mama when I get home after work and I wanted to save that into notion I might forget what I was going to write before the app even opens. The Notion app takes a long time to load and it’s not available offline. Things like youtube videos and articles and blog posts get saved to Notion either via Notion Web Clipper if I’m on my laptop or I share it to the app if I’m on my phone. And, it gets filled by one of three ways: 1) Notion Web Clipper 2)Sharing from one app to the Notion app 3) Automatically from Google Tasksġ and 2 are pretty self-explanatory. It has three simple columns: Name, URL and a checkbox field called Inbox. The stuff database is where everything that needs to be sorted out eventually lands. I also need to capture stuff quicklySo how do I do that? The Stuff Database ![]() Step 1: CapturingĪt this step, I could be online or offline, on my laptop or my phone. The GTD Inbox in Notion An overview of my Notion GTD inboxįirst of all, excuse my diagramming skills! But the above diagram is basically how I catch and clarify everything that comes across my way. So I came up with my current way of capturing(which needs to be super fast and on the fly) and then clarifying(which happens once at the end of every day/week ) which I’m gonna share with you and hopefully get some useful ideas and feedback. ![]() And, those steps were separated for a reason often time you don’t have the time to clarify while capturing. Because it mixed up the first two steps: capturing and clarifying. Instead, I’m gonna save them in their right home (database) right from the beginning and do the clarification process right away. So, to solve this I first decided that I won’t be saving stuff into my tasks database anymore. There was all the nonactionable stuff and they were ending in my tasks base and IT WAS A MESS! And, that new place that makes an amazing brisket, and the book recommended by every productivity guru out there. Stuff like that Facebook page that sells handmade leather products that I liked, or the new Netflix series everyone is talking about. In fact, more “nonactionable stuff” was falling into my “tasks-inbox” than actual tasks. However, I soon realized that what David Allen calls “Stuff” that usually ended in my “Inbox” are much more diverse than only “tasks” to be organized/clarified. I had the two bases tasks and projects and inside the tasks base a view that was called Inbox, in which I dumbed everything that I wanted to capture. When I first tried to implement my own version of a GTD workspace/template, I followed what most people did. The majority of them have two main bases: One for tasks, and another for projects. There’re many GTD Notion templates out there. If you’re not I’d recommend you watch any YouTube video that summarizes it first. If you’re familiar with the book or the framework then keep reading. 2)Sharing from one app to the Notion app.Priority Levels assign and view your tasks based on priority levels. Navigation Bar to quickly jump to the different pages in your system. Reminders for your scheduled actions or project deadlines. Someday List everything that you are not committed to achieving or doing right now.Īssignee a team member to an action to clearly define roles & responsibilities. Project List Group related tasks by projects and measure your overall progress. Weekly View get an overview of your tasks for the upcoming week in a timeline view.Ĭalendar View manage your scheduled tasks in a calendar view. Inbox capture your thoughts and ideas to clear your mind and process them later. Review and update your task lists and references. Process if it’s a next action, project or reference. Organize and sort by dates, projects, or contexts. Become more organized and productive in your daily life.Ĭapture anything quickly into your inbox to process later. Capture, organize and prioritize your to-dos. ![]()
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